Bulk Scheduling of Posts in WordPress (Step by Step)

Do you wish to bulk schedule posts on WordPress?

WordPress has everything you require to schedule posts, but if you want to schedule multiple drafts at once very quickly? Bulk scheduling is the solution when you have lots of different articles you want to publish.

In this article, you will be shown how to bulk schedule posts in WordPress by using a free plugin.

When Do You Need to Bulk Schedule WordPress Posts?

If you’ll be a single author creating and managing content on your blog, then you’ll find scheduling your blog posts very easy by using the default post scheduling feature provided in WordPress.

For scheduling a post, just select the Post tab on the right sidebar. Then, click on the Publish field. This will open a calendar where you’ll be able to schedule this post.

You’ll be able to see all of your scheduled posts in the WordPress dashboard.

To do this, click on Posts » All Posts. Then you’ll click on the Scheduled tab. This will show you a list of all your upcoming posts, including their scheduled publication dates.

On the other hand, if you want to schedule multiple posts, then it’ll be time-consuming.

WordPress comes with the built-in scheduling feature so you’ll need to open each post individually and then pick your publication date and time.

Addition of a bulk schedule feature to WordPress, you can rapidly and very easily schedule loads of posts at once. This will leave you with expandable time to spend on rising traffic and growing your WordPress blog.

You would like to have bulk schedule feature, if you have a multi-author blog. If you’re working with lots of different writers, a clear schedule will keep everyone on track and could be very helpful.

Now we will take a look at how to easily bulk schedule posts in WordPress.

Bulk Scheduling Posts on WordPress (Step by Step Guide)

The best way to bulk schedule posts on WordPress is by using the Editorial Calendar plugin. It’s a free WordPress plugin which lets you create a schedule using simple drag and drop option.

This plugin will add a calendar view where you can see all of your scheduled posts, and make your content calendar.

First, your going to install and activate the Editorial Calendar plugin.

After activation, go to Posts » Calendar. You will now see the calendar view.

On the upper right of the screen, click the link ‘Show Unscheduled Drafts’. This will open a sidebar which will display all of your unscheduled drafts. When the sidebar is showing, the link changes to say ‘Hide Unscheduled Drafts’.

Then grab the draft that you will add to your schedule. Now you will be able to drop this post onto any day in your calendar.

By default, the Editorial Calendar is going to schedule this post for 9am.

If you want to publish at a different time, then simply hover over the post. Then, click on the Quick Edit link.

This will launch the Editorial Calendar popup.

In the dropdown, you can change when the post will go live.

You will now be able to repeat these steps, to bulk schedule all of your drafts.

How Can You Change Your Schedule Using Drag and Drop

If your in a perfect world, you would create your schedule only once and then stick to it.

In real world, this isn’t always the case. In reality you may need to make changes to your schedule or maybe need to remove a post from the schedule completely.

If you wish to change the date when a post is set to go live, then you simply grab the post in your calendar and drop it onto the new date.

To delete a scheduled post, click on the ‘Show Unscheduled Drafts’ link in the above right corner. You will now be able to drag and drop your post onto the ‘Unscheduled Drafts’ sidebar.

This is the best way possible to remove a post from your scheduling.

When watching over a post in the calendar view, you may notice a Delete link. This just not only remove the post from your calendar – it automatically sends the post to the Trash folder.

If you wish to delete a post from your schedule without completely deleting it, then you can use the ‘Unscheduled Drafts’ sidebar.

How Can You Create and Bulk Schedule New Drafts With Editorial Calendar

If you brainstorm content ideas, then you’ll get loads of help from Editorial Calendar.

Another way for bulk scheduling drafts in WordPress using the Editorial Calendar plugin is creating new drafts in the calendar view. You will be able to move these empty drafts around the calendar.

This will also come in handy if your working with multiple authors. Just use the calendar view to create drafts for all of your planned posts, and then you can assign these drafts to your authors.  

With this, you’ll be able to make sure everyone knows exactly what they’re working on, and when those posts are due.

To create an another post, simply hover over the day when you plan to publish this content. Then, just click on the New Post link when it appears. 

This will open a popup. To start, type a title for your post into the Title field.

You can also control the time when WordPress will publish this content.

You can always easily change the date and time later, so you don’t need to worry about getting this right the first time around.

The Status dropdown is set to Draft by default. It means that the Editorial Calendar will create a draft without letting it to go live automatically at your selected date and time.

If you wish posting automatically by wordpress, then open the Status dropdown and choose Scheduled.

This popup also has a Content area where your able to write your post.

The Content area doesn’t have the formatting settings, which you get with the full WordPress post editor, but it’s good for addition of a short summary of what the post will cover.

If you need to work fully on WordPress editor, then Editorial Calendar contains a shortcut. Simply watch over the post in the calendar view. Then, click the Edit link.

It will open the post in the standard WordPress editor. One more option is to head over to Posts » All Posts. You will now find your new draft, and can open it for editing.

Leave A Comment